Board Meeting Minutes
SOUTHERN FIVE BOARD
5 Justice Drive, Ullin, Illinois 62992
October 8, 2024
5:30 PM
5 Justice Drive, Ullin, Illinois 62992
October 8, 2024
5:30 PM
MEMBERS PRESENT
A listing of the Policy Board members can be found on the last page of the minutes. You will find an asterisk in front of the names of those present.
CALL TO ORDER
The meeting was called to order by Mr. Patrick Brumleve at 5:30 pm. A quorum was present. Ms. Rose informed the Board that Ms. George was unable to attend the meeting, as her daughter was playing softball in the State Tournament this afternoon.
APPROVAL OF MINUTES
The minutes for the September meeting were presented for review. Ms. Rose called for questions and/or comments in regards to the minutes presented. No additional questions or comments were presented. A motion was made by Stephanie Cox and seconded by Sue Sandusky to approve the September 2024 minutes. All Board members present voted Aye. None voted Nay. Motion Carried.
FINANCIAL REPORT
Ms. Rose presented the financial report for the month of September 2024. Ms. Rose asked if there were any questions or comments concerning the financial report presented. There were no additional questions or comments presented. A motion was made by Alan Racey and seconded Tim Taylor to approve the September 2024 financial report subject to audit. All Board members present voted Aye. None voted Nay. Motion Carried.
STAFF REPORT
Ms. Rose indicated that Southern Five staff successfully submitted 6 IL State Fire Marshall Small Equipment Grants this cycle. Applications were prepared for Village of Grand Chain, City of Mounds, City of Mound City, Village of Olmsted, City of Cairo and Wolf Lake – Ware Fire Protection District.
Ms. Rose reminded the Board that the DCEO CDAP Public Infrastructure grant cycle is open. This year’s project guidance will fund up to $1,000,000 for water and sewer projects. As of now, Ms. Reagan is working on 3 projects, Olmsted, Mound City and Anna. Applications will be due in December this year.
Ms. Rose informed the Board that 2 IDOT ITEP grant applications were submitted by Ms. Taylor. The Village of Goreville’s application is for sidewalks and lighting for Fern Clyffe Road, Goreville Road, and Broadway Street. The Village of Ullin’s application is for sidewalks through town to the Dollar General Store.
OLD BUSINESS
Mr. Brumleve asked if there was any Old Business to present to the Board. None was presented.
NEW BUSINESS
Mr. Brumleve asked if there was any New Business to present to the Board. Ms. Rose gave the board an update on personnel. Ms. Aly Agbayani has resigned from her position and will work until the end of the October. Ms. Rose indicated that Ms. George has already started advertising the position vacancy and will accept resumes until November 1st. Salary range on this position is $31,500-$34,000.
Ms. Rose also informed the Board that Tammy Williams, Community Planner, had submitted her resignation via text on October 4th, effective immediately. Ms. Rose advised the Board that Ms. George’s recommendation was to not rehire the Community Planner position.
Ms. Rose discussed the disrepair of the outdoor trash containment area and presented the Board with a quote from J. Michael Allen for roughly $2,500.00. A motion was made by Allison Madison and seconded Annie Hubbard to approve the trash containment remodel by J. Michael Allen. All Board members present voted Aye. None voted Nay. Motion Carried.
PUBLIC COMMENT
Mr. Brumleve asked if there was any public comment to be made. None was presented.
The next meeting of the Policy Board is scheduled to take place on the second Tuesday in November 2024. The meeting will begin at 5:30 pm on November 12, 2024. The meeting will be held at the Southern Five office, located at 5 Justice Drive, Ullin, IL.
ADJOURNMENT
A motion was made by Stephanie Cox and seconded by Allison Madison to adjourn at 6:00
pm. All Board members present voted Aye. None voted Nay. Motion Carried.
A listing of the Policy Board members can be found on the last page of the minutes. You will find an asterisk in front of the names of those present.
CALL TO ORDER
The meeting was called to order by Mr. Patrick Brumleve at 5:30 pm. A quorum was present. Ms. Rose informed the Board that Ms. George was unable to attend the meeting, as her daughter was playing softball in the State Tournament this afternoon.
APPROVAL OF MINUTES
The minutes for the September meeting were presented for review. Ms. Rose called for questions and/or comments in regards to the minutes presented. No additional questions or comments were presented. A motion was made by Stephanie Cox and seconded by Sue Sandusky to approve the September 2024 minutes. All Board members present voted Aye. None voted Nay. Motion Carried.
FINANCIAL REPORT
Ms. Rose presented the financial report for the month of September 2024. Ms. Rose asked if there were any questions or comments concerning the financial report presented. There were no additional questions or comments presented. A motion was made by Alan Racey and seconded Tim Taylor to approve the September 2024 financial report subject to audit. All Board members present voted Aye. None voted Nay. Motion Carried.
STAFF REPORT
Ms. Rose indicated that Southern Five staff successfully submitted 6 IL State Fire Marshall Small Equipment Grants this cycle. Applications were prepared for Village of Grand Chain, City of Mounds, City of Mound City, Village of Olmsted, City of Cairo and Wolf Lake – Ware Fire Protection District.
Ms. Rose reminded the Board that the DCEO CDAP Public Infrastructure grant cycle is open. This year’s project guidance will fund up to $1,000,000 for water and sewer projects. As of now, Ms. Reagan is working on 3 projects, Olmsted, Mound City and Anna. Applications will be due in December this year.
Ms. Rose informed the Board that 2 IDOT ITEP grant applications were submitted by Ms. Taylor. The Village of Goreville’s application is for sidewalks and lighting for Fern Clyffe Road, Goreville Road, and Broadway Street. The Village of Ullin’s application is for sidewalks through town to the Dollar General Store.
OLD BUSINESS
Mr. Brumleve asked if there was any Old Business to present to the Board. None was presented.
NEW BUSINESS
Mr. Brumleve asked if there was any New Business to present to the Board. Ms. Rose gave the board an update on personnel. Ms. Aly Agbayani has resigned from her position and will work until the end of the October. Ms. Rose indicated that Ms. George has already started advertising the position vacancy and will accept resumes until November 1st. Salary range on this position is $31,500-$34,000.
Ms. Rose also informed the Board that Tammy Williams, Community Planner, had submitted her resignation via text on October 4th, effective immediately. Ms. Rose advised the Board that Ms. George’s recommendation was to not rehire the Community Planner position.
Ms. Rose discussed the disrepair of the outdoor trash containment area and presented the Board with a quote from J. Michael Allen for roughly $2,500.00. A motion was made by Allison Madison and seconded Annie Hubbard to approve the trash containment remodel by J. Michael Allen. All Board members present voted Aye. None voted Nay. Motion Carried.
PUBLIC COMMENT
Mr. Brumleve asked if there was any public comment to be made. None was presented.
The next meeting of the Policy Board is scheduled to take place on the second Tuesday in November 2024. The meeting will begin at 5:30 pm on November 12, 2024. The meeting will be held at the Southern Five office, located at 5 Justice Drive, Ullin, IL.
ADJOURNMENT
A motion was made by Stephanie Cox and seconded by Allison Madison to adjourn at 6:00
pm. All Board members present voted Aye. None voted Nay. Motion Carried.
All board agendas and minutes are available at the Southern Five office for review.