Board Meeting Minutes
SOUTHERN FIVE POLICY BOARD
5 Justice Drive
Ullin, Illinois
May 9, 2017
5:30 P.M.
MINUTES
5 Justice Drive
Ullin, Illinois
May 9, 2017
5:30 P.M.
MINUTES
CALL TO ORDER
The meeting was called to order by Mr. Ken Carlson at 5:30 pm with opening prayer provided by Mr. Larry Winston, who returned as a visitor. A quorum was present.
APPROVAL OF MINUTES
The minutes for the April meeting was presented for review. Ms. George called for questions and/or comments in regards to the minutes presented. No questions or comments were presented. A motion was made by Patricia Kalicki and seconded by David Sharp to approve the April 11, 2017 minutes. All Board members present voted Aye. None voted Nay. Motion Carried.
FINANCIAL REPORT
Ms. George presented the financial reports for the month ending April 30, 2017. Ms. George asked if there were any questions or comments concerning the financial reports presented. There were no questions or comments presented. A motion was made by Patrick Brumleve and seconded by Carol Dials to approve April 30, 2017 financial report subject to audit. All Board members present voted Aye. None voted Nay. Motion Carried
STAFF REPORT
Ms. George asked if there were any questions or comments in regards to the program summaries that were mailed out. There were no questions about the program reports in the packets.
Ms. George reminded the board that the DRA SEDAP application period will close May 31, 2017. Ms. George is currently working with 4 communities regarding potential DRA projects.
Ms. George informed the board that the IDOT Rural Transportation Planning was underway. Ms. George and Ms. Davenport have conducted initial meetings with the county highway engineers and also held subsequent meetings in each county with respective mayors, highway engineers, and county board chairmen.
Ms. George notified the board that the IEMA pre-disaster mitigation planning grant was approved in the amount of $217,700. Southern Five will receive $89,000 for planning and coordination services. We will partner with the SIU geography department for mapping and technical assistance associated with the project. The result of this project is to provide each of the five counties with an IEMA approved pre-disaster mitigation plan that will allow the communities in the region the ability to apply for funding for mitigation efforts such as sirens, generators, storm shelters, etc.
Ms. George informed the board that the auditors have conducted their field visit in conjunction with the preparation of the 2016 audit. Ms. George told the board that Ms. Gibbons commended Southern Five staff, especially Ms. Biggerstaff, on exceptional record keeping and organization of materials. Ms. George indicated that Ms. Gibbons would be at the June board meeting to present the 2016 audit.
OLD BUSINESS
Ms. George asked if there was any Old Business to discuss. None was presented.
NEW BUSINESS
Ms. George asked if there was any New Business to discuss.
PUBLIC COMMENT
Ms. George asked if there was any public comment to be made. Ms. George and many of the board members welcomed Larry Winston as a guest. Mr. Winston served on the Southern Five board for 26 years prior to his retirement from the board in December 2016.
TIME AND PLACE OF NEXT MEETING
The next meeting of the Policy Board is scheduled to take place on the second Tuesday in June, 2017. The meeting will begin at 5:30 pm on June 13, 2017. The meeting will be held at the Southern Five office, located at 5 Justice Drive, Ullin, IL.
ADJOURNMENT
A motion was made by Patricia Kalicki and seconded by Patrick Brumleve to adjourn at 6:00 pm. All Board members present voted Aye. None voted Nay. Motion Carried.
The meeting was called to order by Mr. Ken Carlson at 5:30 pm with opening prayer provided by Mr. Larry Winston, who returned as a visitor. A quorum was present.
APPROVAL OF MINUTES
The minutes for the April meeting was presented for review. Ms. George called for questions and/or comments in regards to the minutes presented. No questions or comments were presented. A motion was made by Patricia Kalicki and seconded by David Sharp to approve the April 11, 2017 minutes. All Board members present voted Aye. None voted Nay. Motion Carried.
FINANCIAL REPORT
Ms. George presented the financial reports for the month ending April 30, 2017. Ms. George asked if there were any questions or comments concerning the financial reports presented. There were no questions or comments presented. A motion was made by Patrick Brumleve and seconded by Carol Dials to approve April 30, 2017 financial report subject to audit. All Board members present voted Aye. None voted Nay. Motion Carried
STAFF REPORT
Ms. George asked if there were any questions or comments in regards to the program summaries that were mailed out. There were no questions about the program reports in the packets.
Ms. George reminded the board that the DRA SEDAP application period will close May 31, 2017. Ms. George is currently working with 4 communities regarding potential DRA projects.
Ms. George informed the board that the IDOT Rural Transportation Planning was underway. Ms. George and Ms. Davenport have conducted initial meetings with the county highway engineers and also held subsequent meetings in each county with respective mayors, highway engineers, and county board chairmen.
Ms. George notified the board that the IEMA pre-disaster mitigation planning grant was approved in the amount of $217,700. Southern Five will receive $89,000 for planning and coordination services. We will partner with the SIU geography department for mapping and technical assistance associated with the project. The result of this project is to provide each of the five counties with an IEMA approved pre-disaster mitigation plan that will allow the communities in the region the ability to apply for funding for mitigation efforts such as sirens, generators, storm shelters, etc.
Ms. George informed the board that the auditors have conducted their field visit in conjunction with the preparation of the 2016 audit. Ms. George told the board that Ms. Gibbons commended Southern Five staff, especially Ms. Biggerstaff, on exceptional record keeping and organization of materials. Ms. George indicated that Ms. Gibbons would be at the June board meeting to present the 2016 audit.
OLD BUSINESS
Ms. George asked if there was any Old Business to discuss. None was presented.
NEW BUSINESS
Ms. George asked if there was any New Business to discuss.
PUBLIC COMMENT
Ms. George asked if there was any public comment to be made. Ms. George and many of the board members welcomed Larry Winston as a guest. Mr. Winston served on the Southern Five board for 26 years prior to his retirement from the board in December 2016.
TIME AND PLACE OF NEXT MEETING
The next meeting of the Policy Board is scheduled to take place on the second Tuesday in June, 2017. The meeting will begin at 5:30 pm on June 13, 2017. The meeting will be held at the Southern Five office, located at 5 Justice Drive, Ullin, IL.
ADJOURNMENT
A motion was made by Patricia Kalicki and seconded by Patrick Brumleve to adjourn at 6:00 pm. All Board members present voted Aye. None voted Nay. Motion Carried.
All board agendas and minutes are available at the Southern Five office for review.